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Bar/Bat Mitzvah Planning Guide 2016

3/21/2016

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Bar/Bat Mitzvah Planning Checklist

1).    Set the Date for your Bar Mitzvah / Bat Mitzvah
2).    Find a great Location,  DJ Company, & Food
3).    Decide if you're hiring an Event Planner
4).    Create a Preliminary Guest List
5).    Book your party Location(s)
6).    Book your DJ, Unique Entertainment, & Caterer
7).    Confirm when your child's Tutoring Sessions begin
8).    Read and discuss your child's Torah and/or Haftorah portion(s)
9).    Encourage your child to select a Meaningful Mitzvah Project. The Bar Mitzvah and Bat Mitzvah process
        is a great time to do good deeds.
10).  Book your Videographer, Photographer, and all other Vendors
11).  Order Invitations
12).  Finalize your Guest List
13).  Make the following important Decisions:
                Ask yourself, will there be?


  • A Grand Introduction Walk In?   Yes or No
    • If yes, what song title(s) & artist name(s)?
  • A Cocktail Hour?   Yes or No
    • Will there be entertainment/activities/games for the kids during cocktail hour?
    • Will the kids be in the same room as the adults during this time?  If not, who will supervise the kids' activities? A popular choice is having the DJ's party motivational dancers to supervise the kids.  Another option would be to hire mitzvah bouncers.
  • A Separate Sound System for the kids' room?   Yes or No
  • A Trivia Contest about the bar mitzvah / bat mitzvah celebrant?   Yes or No
  • A Candle Lighting Ceremony?   Yes or No
  • A Ha-Motzi Blessing (blessing over challah)?   Yes or No
    • If yes, by whom?
  • Hora?   Yes or No​
    • If yes, will the bar/bat mitzvah celebrant be lifted in a chair? Will siblings or parents be lifted in the chair?
  • A First Dance with parents?   Yes or No
    • If yes, what song title and artist name?
  • A Toast?   Yes or No
  • A Video Montage?   Yes or No
  • A Special Last Song?    Yes or No
​​
14).  Finally, ALWAYS REMEMBER THAT GOOD COMMUNICATION IS KEY TO YOUR EVENT’S SUCCESS.  
         -   Once you've answered these questions be sure to convey them verbally and in writing to your
              DJ Company as well as your  party planner (if you have one).  
         -   
If you have any further questions regarding the planning of a Bar Mitzvah / Bat Mitzvah please feel free to give us a call or send us an email.
mitzvah planning checklist
1 Comment

Quick Event Planning Tips

3/13/2016

0 Comments

 

6 Things to Think about when Planning your Special Event:

1).  Get Organized
Keep a lists that you continually update through the planning event process. While keeping a thorough list sounds so simple, it is very important because it is the single most important thing to do to maintain productivity. It frees up space in your mind to stop worrying about things, makes tasks more manageable, and helps you not forget anything.

2).  Create a Theme
Milestones like Bar/Bat Mitzvahs, Sweet 16s, and Weddings can be even more memorable and exciting with a unique theme. Creative party themes can transform a venue into a Hollywood red carpet scene, an emoji-social media world, or a galaxy far, far away. With tools like Pinterest, Instagram, and Google, there’s so many ways to get inspired and find the perfect theme easily.

3).   Send Out Physical Invitations
Even with online invitations becoming increasingly popular, mailed invitations are still the way to go for special events. Physical invitations are help set the tone for a party and build anticipation for what is to come.

4).  Keep Things Simple
Make things easier by simplifying. The trend towards minimalism in the last few years is a trend that will be here to stay a while. Not only is minimalism sometimes more aesthetically appealing, it also helps save you time, money, and stress, as too many options can leave you feeling overwhelmed. When in doubt, narrow your options whether it be the number of menu items you have served or the amount of decor you have placed everywhere throughout the venue.

5).  At the start of your party, make your guests feel welcome immediately
Always try to greet your guests at the door. Be attentive to them. Graciously acknowledge their gift. Offer them some type of drink, or point them towards some appetizers or maybe a photo booth.

6).  Hashtag your party
Hashtagging an event will make it easy for you to collect all of the pictures taken from your party in one convienent place. It will decrease the stress and time of trying to take multiple photos on everyone’s cameras. Encourage guests to hashtag their Instagram, Facebook, or Twitter photos with a unique, catchy phrase. Create a unique printable sign so guests don’t forget what the hashtag is.

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  • Home
  • Sample Work
  • Our Mission
  • Innovative Services
    • Influencer Marketing
    • Spacial Distance Entertainment
    • Star Wars/ Superheros
    • Sweet 16s
  • Mitzvah Entertainment
  • Contact
  • Reviews
  • Blog
  • Choreography / Flash Mobs
  • Breakdance Classes
  • FAQ
  • Publicity
  • Gallery