Superheros for a Super Event
"Is he strong? Listen bud— He's got radioactive blood. Can he swing from a thread? Take a look overhead. Hey there! There goes the Spiderman."
Bar/Bat Mitzvah Planning Checklist
1). Set the Date for your Bar Mitzvah / Bat Mitzvah
2). Find a great Location, DJ Company, & Food
3). Decide if you're hiring an Event Planner
4). Create a Preliminary Guest List
5). Book your party Location(s)
6). Book your DJ, Unique Entertainment, & Caterer
7). Confirm when your child's Tutoring Sessions begin
8). Read and discuss your child's Torah and/or Haftorah portion(s)
9). Encourage your child to select a Meaningful Mitzvah Project. The Bar Mitzvah and Bat Mitzvah process
is a great time to do good deeds.
10). Book your Videographer, Photographer, and all other Vendors
11). Order Invitations
12). Finalize your Guest List
13). Make the following important Decisions:
Ask yourself, will there be?
14). Finally, ALWAYS REMEMBER THAT GOOD COMMUNICATION IS KEY TO YOUR EVENT’S SUCCESS.
- Once you've answered these questions be sure to convey them verbally and in writing to your
DJ Company as well as your party planner (if you have one).
- If you have any further questions regarding the planning of a Bar Mitzvah / Bat Mitzvah please feel free to give us a call or send us an email.
Quick Event Planning Tips
6 Things to Think about when Planning your Special Event:
1). Get Organized
Keep a lists that you continually update through the planning event process. While keeping a thorough list sounds so simple, it is very important because it is the single most important thing to do to maintain productivity. It frees up space in your mind to stop worrying about things, makes tasks more manageable, and helps you not forget anything.
2). Create a Theme
Milestones like Bar/Bat Mitzvahs, Sweet 16s, and Weddings can be even more memorable and exciting with a unique theme. Creative party themes can transform a venue into a Hollywood red carpet scene, an emoji-social media world, or a galaxy far, far away. With tools like Pinterest, Instagram, and Google, there’s so many ways to get inspired and find the perfect theme easily.
3). Send Out Physical Invitations
Even with online invitations becoming increasingly popular, mailed invitations are still the way to go for special events. Physical invitations are help set the tone for a party and build anticipation for what is to come.
4). Keep Things Simple
Make things easier by simplifying. The trend towards minimalism in the last few years is a trend that will be here to stay a while. Not only is minimalism sometimes more aesthetically appealing, it also helps save you time, money, and stress, as too many options can leave you feeling overwhelmed. When in doubt, narrow your options whether it be the number of menu items you have served or the amount of decor you have placed everywhere throughout the venue.
5). At the start of your party, make your guests feel welcome immediately
Always try to greet your guests at the door. Be attentive to them. Graciously acknowledge their gift. Offer them some type of drink, or point them towards some appetizers or maybe a photo booth.
6). Hashtag your party
Hashtagging an event will make it easy for you to collect all of the pictures taken from your party in one convienent place. It will decrease the stress and time of trying to take multiple photos on everyone’s cameras. Encourage guests to hashtag their Instagram, Facebook, or Twitter photos with a unique, catchy phrase. Create a unique printable sign so guests don’t forget what the hashtag is.
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Tips To Plan A Successful Mizvah
There are two approaches to party organization. Either you have grand and fixed ideas about exactly what you want, or you're prepared to let the whole thing develop in its own way. Both have definite advantages and disadvantages.
If you know what you want, it might be hard getting it, particularly if it involves elaborate designs and planning and you're working with a tight budget. On the other hand, if you're not too worried about the finances, then even the sky's not the limit.
If you're taking a more flexible approach, be prepared for some big surprises and let other people's imaginations take the floor a bit. "I started off wanting a party for 200 people, but with no ideas," says one Bat Mitzvah mom. "I talked to an event planner and he came up with a terrific theme. Everyone said it was the most beautiful and original party they'd been to."
The lesson here is always, always listen to the staff you've employed. They've had heaps of experience in the party game and know what to avoid. But before you listen, here are a few tips to help you find the right people in the first place.
Word of mouth remains the best way to recruit your Mitzvah team.
Talk with your friends, read the magazines, go online, and scout through the newspapers. Or have you been to a party that had extraordinary staff, catering, music, and decorations? If so, call the host and get their numbers.
Before you begin your venue search consider number of attendees, budget, and a location that has a dance floor or capability to add a dance floor. Having the venue booked at least six months in advance will ensure that you have the date of your event set in stone. This date will inform the timeline and milestones you’ll need to work with until your event happens. Additionally, this will give you ample time to invite family and friends.
Food & Taste Testing:
If you're going to be serving up food for 100 people, it's important that you taste it first. Ask your caterer to make up a selection of food so you can decide whether it's good or not. After all, it might look beautiful on the plate, but taste really bad. Note: A buffet is a cost-effective way of feeding more people.
As guests enter your party venue adults like to know where they will be seated with Mitzvah place cards, and young teens prefer open seating or lounge furniture. Its always recommended to keep the older adults further away from the dance floor because the music is the loudest closer to the dance floor.
Music & Entertainment:
Hire a DJ company that provides Emcees, Party Motivational Dancers, and Party Giveaways all in one. This way you are saving your time and hiring a company that works well with each other already.
It is very important to make sure your DJ has all of the latest dance music hits, plays a wide variety of music, adds your son/daughters favorite dance songs to their playlist, and has traditional Jewish music. Adding novelty entertainment such as photo booth, video game section, casino tables, foosball table, or arcade games will give the young teens and other guests who are not big on dancing something fun to experience.
Cocktail hour is a great time for the DJ Entertainment's emcee and party motivational dancers to play games with the young teens and get acquainted before they hit the dance floor. Cocktail hour is the perfect time to start the novelty entertainment. After cocktail hour its always best to open up the dance floor and get the party started. Its always recommended to add big screen LED TV(s) to play your customized video montage which is usually on a DVD or Blu-ray. You should speak with your event emcee (host)/DJ to go over the time-line of your mitzvah from beginning to end before your event date. A good emcee will make all special announcements such as grand introductions, HaMotzi blessing, candle lighting ceremony, hora, and playing games on the dance floor with the young teens.
Party Motivational dancers are highly recommended because they keep the kids, young teens, young adults, and adults on the dance floor. Party motivational dancers lead follow along dances, pass out party giveaways, and assist the emcee to help your event run smooth from beginning to end. Be Different. Why not create a new experience for everyone? Hire Pro Breakdancers to perform, hire a choreographer to teach your son/daughter a dance routine to perform, book a live drummer, bongo/conga player, violinist, etc. By thinking outside the box you can really add an extra element of excitement to your Mitzvah.
There are incredible florists, event planners, and party decorators out there that can turn your event space/venue into a palace. Its great to think big, have a theme, and let your imagination run wild. Hopefully within budget. or not. lol
If you're going for a full-on Mitzvah party, your bill will be pretty hefty and your hired staff are going to have a big job on their hands. It's polite to give a tip--10%-15% of the cost of each component is about right. Tips are always greatly appreciated and your hired staff will remember you as an awesome client.
We hope this guide helps in the planning of your next Mitzvah. If you have any questions regarding entertainment please feel free to email us anytime at: DanceStylezEnt@gmail.com and we'd be honored to help plan your next special Mitzvah.
Dance Stylez Entertainment
"Entertainment for Extraordinary Events!"